Overview
Ready to Be the Right Hand to Senior Leadership?
We are seeking a highly organized, polished, and proactive Senior Executive Assistant to support four senior-level executives within a large, fast-paced organization.
This is not a traditional administrative assistant position. We need an experienced executive support professional who knows how to manage the moving pieces behind senior leadership—complex calendars, competing priorities, executive presentations, confidential communications, meetings, travel, and high-visibility projects.
If you've successfully supported C-suite executives, Vice Presidents, Managing Directors, or other senior leaders and are known for staying three steps ahead, we want to hear from you.
You'll Stand Out If You...
- Have supported 3+ senior executives at the same time
- Have prepared presentations or briefing materials for executive or leadership audiences
- Are comfortable managing calendars that change throughout the day
- Have worked directly with C-suite or VP-level leaders
- Are trusted with highly confidential information
- Have a reputation for anticipating what an executive needs before being asked
- Can confidently communicate with senior leaders and external stakeholders
Skills and Experience
What You'll Do
- Provide high-level support to four senior executives
- Own complex, frequently changing executive calendars
- Manage competing priorities and serve as an effective executive gatekeeper
- Coordinate executive meetings, leadership events, and special projects
- Develop and prepare polished PowerPoint presentations and executive-level materials
- Draft and coordinate executive communications, reports, and correspondence
- Coordinate domestic and international travel and detailed itineraries
- Handle highly confidential and sensitive information with discretion
- Track deadlines, action items, projects, and executive priorities
- Coordinate expenses, invoices, budgets, and related administrative activities
- Partner with senior leaders and teams across the organization
- Anticipate needs, identify potential issues, and proactively solve problems before they become problems
What We're Looking For
- 5+ years of executive administrative experience
- Demonstrated experience supporting C-suite, VP, Managing Director, or comparable senior-level leadership
- Experience supporting multiple executives simultaneously
- Advanced complex calendar and scheduling management
- Strong Microsoft PowerPoint and executive presentation development skills
- Strong Microsoft Outlook, Word, and Excel skills
- Excellent written and verbal executive communication
- Experience managing confidential and sensitive information
- Executive meeting, event, and travel coordination experience
- Strong organizational, prioritization, and project coordination skills
- Ability to remain composed and accurate while priorities are changing
- Excellent judgment, professionalism, and attention to detail
Preferred Experience
Experience supporting executives within a large corporate, healthcare, professional services, higher education, or similarly complex environment is strongly preferred.
A bachelor's degree in Business Administration, Communications, or a related field is preferred. An equivalent combination of education, training, and relevant executive support experience will be considered.
Benefits
Don't miss this chance to enhance your experience in a production environment while enjoying competitive pay and a comprehensive benefits package.
Strong Retirement Contributions — Employer retirement contributions can reach up to 9% of salary after applicable eligibility requirements.
Tuition & Education Benefits — Valuable tuition benefits for eligible employees, with additional educational benefits available for eligible family members.
Comprehensive Health Benefits — Medical, dental, vision, and prescription coverage with multiple plan options.
Generous Paid Time Away — Vacation, sick time, paid holidays, floating holidays, and eligible parental leave.
Life & Disability Protection — Employer-sponsored benefits including life insurance and short- and long-term disability coverage.
Apply now so we can hold a spot for you. We can’t wait to talk to you!
––Your Ōnin team
